Additional supplies over $5.00 (no charge for first $5.00)Ĭharge is waived for 5 requests per calendar year and for responses in which the total cost is under $200.Postage greater than standard letter postage.Data CD, flash drive, other electronic storage device.Paper copy reproduction - any size other than 8 ½” x 11”. ![]() Paper copy reproduction - pages over 20 pages 8 ½” x 11”.Paper copy reproduction – first 20 pages 8 ½” x 11”Ĭharge waived for 5 requests per calendar year.If the total charge for any response is more than $200, charges for the first 60 minutes of personnel time are not waived.After the fifth request in a calendar year from the same requestor, charges for the first 60 minutes and first 20 photocopies will no longer be waived.Charges for the first 60 minutes of personnel time and the first 20 photocopies per request are generally waived, with these exceptions: Actual costs are determined by multiplying the hours of staff time by the hourly rate (excluding benefits) of the employee(s) processing the request, and adding any supply costs (such as photocopy costs, cost of thumb drive or disk, etc.).Whenever possible, records are to be provided at no cost to the requester.Under FOIA, the County may charge a requester a reasonable amount for time spent accessing, duplicating, supplying, or searching for the requested records, not to exceed the County’s actual cost.Does staff need more than 5 days to process? If so, need 7 more days letter. ![]() Can staff process in under 60 minutes? If not, provide estimate to requester.Does any exemption apply? If so, contact County Attorney’s office.Do the records exist? If not, letter stating records aren’t in County’s possession.Distinguish public records request from asking questions/requesting information.Does it request public records? If not, contact County Attorney’s office for assistance.Is it clear what is being requested? If not, contact requester for clarification.The response will be coordinated by the department head or designee or the FOIA Officer, who first does an initial evaluation The staff member receiving the request reviews it and routes it as quickly as possible to the department(s) most likely to have the requested records. If requested records are not in the County’s possession but in the possession of the School Board, a constitutional officer, or some other government agency, notify requester and provide contact information if possible.It is helpful to also obtain their telephone number and email address. Requester must provide legal name and address. ![]() All public records are presumed open unless exempt from FOIA or prohibited from disclosure by law.
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